Still Filing Paper Forms for ACA?

The sun is up a bit longer every day. The calendar is slowly creeping closer to springtime. And all of your W-2s are distributed and the data has been sent off. Life is good. Except:

Now it is time to really bear down on ACA documentation.

The important question is how much time and effort will it all take? The answer to that question depends on many things, not the least of which: paper or electronic?

Quick Background

Compliance with the Affordable Care Act (ACA) — also known as Obama Care — requires that several forms are generated, delivered and filed for employers who have at least 50 full-time-equivalent employees and are, therefore, required to provide health insurance coverage.

The main forms come in two series: C Forms and B Forms. C Forms provide information about the health insurance that has been provided to employees and it is sent to both employees and the IRS. B Forms provide information about the health insurance that was considered “minimum essential coverage” that was provided to an individual and their tax family (e.g., spouse, dependents) by an insurance company, a self-insured small employer or a government agency; the form is sent to both employees and the IRS.

Paper or Electronic?

There is clearly a lot of work involved with ACA compliance.

Many companies are still filing paper forms, which means that staff are dealing with copiers and envelopes and collating by hand — not to mention painful paper cuts! PEOs, which can have many dozens of clients, could have days of work in order to complete the process on time.

Automated systems exist to get the job done quickly, efficiently and correctly. Each step can be streamlined to save time and resources:

  • Determine the Clients who must submit ACA forms
    General overview reports help to identify the businesses who are close to the 50 FTE threshold, then more focused reports can make the final determination.
  • Create an automated ACA Entity
    Once an ACA Entity is created, it is seamlessly populated with employees and details to be used on the forms. There are many aspects that can be handled electronically, including importing and verifying employees, tying employees to the established Benefit Groups, pre-filling data, importing dependents and consolidating complex corporate structures.
  • Print the Forms
    The generation and printing of the forms can be organized to make the distribution easier. Or a designated file can be delivered directly to a printing company.
  • Transmit the Data
    And, of course, an automated process transmits data to the IRS rather than using the postal service for paper copies.

Extra Time for Electronic Filing

Perhaps the best advantage for using an online system to handle ACA requires is: Extra time.

The deadlines for filing paper copies of C and B Forms with the IRS is Feb. 28 and the forms need to be distributed to employees by March 2.

However, the electronic data can be sent to the IRS as late as March 31.

That means there is a bit more time to enjoy the extra sunlight.

* * *

How does your company handle ACA requirements? Do you still use paper documents?

See how Worklio handles ACA reporting. Get a personalized demo today.

Call 1-844-996-7554 or send an email to demo@worklio.com.

Worklio Security & Quality Management ISO Certifications Verified with Full-Compliance Audit

Worklio, the powerful Payroll Software and HRMS for PEOs, ASOs and Staffing Firms with focus on providing extensive Security, expert Customer Service and Growth, has passed a full compliance verification audit for its ISO 270001 certification for information security management and its ISO 9001 certification for quality management.

TayllorCox, an international certification company, verified compliance with the ISO standards with the comprehensive audit last month.

Security is a huge issue in this day and age. Many PEOs and ASOs have been hurt by security breaches, like

  • The Equifax data breach in 2017;
  • The Apex HCM ransomware attack in 2019; and
  • The city of Tallahassee employee payroll being hacked twice in 2019.

In total, in 2019, a collection of 2.7 billion identity records, consisting of 774 million unique email addresses and 21 million unique passwords, was posted on the web for sale.

Clients, and potential clients, want to know that their business will be protected.

Worklio is a state-of-the-art Payroll and HRMS solution that bolsters all aspects of daily business. The Software-as-a-Service platform is built on the latest Microsoft® .Net Core and Microsoft® Azure SQL technology platform, designed and optimized for the Microsoft® Azure Cloud, and available 24 x 7 across all devices.

The International Organization for Standardization maintains standards for businesses that are respected around the world. ISO/IEC 270001:2013 provides requirements for an information security management system in order to enable organizations to manage the security of assets, such as financial information and intellectual property. ISO 9001:2015 sets out the requirements for a quality management system to provide guidance for companies that want to ensure that they consistently meet customer requirements.

To see the Worklio software in action and learn how it can help streamline your business, email demo@worklio.com or call 1-844-996-7554.

See What Worklio Has — and Will Soon Provide

Worklio is changing the way that things are done in the PEO Industry and it is also constantly being updated to meet the needs of customers.

Want to see what Worklio provides and what is coming in the near future?

Take a look at our promotional video. It includes what we have and what we are going to have soon. 

 

The video shows:

– How Worklio connects PEO, Client and Employee interfaces into one database;

– How you can eliminate wasteful paper and secure your data in the cloud;

– How you can drill down into your reports to identify profitable opportunities;

– How you can get new-hire employees to efficiently onboard themselves; and

– How Customer Service is always ready, willing and able to help;

 

The video also shows the enhancements that are in the works and coming soon:

– The new Dashboard upgrade will put information at your fingertips;

– The forthcoming Mobile App will help your worksite employees;

– The Time and Attendance module will track employees;

– and more.

 

Call 1-844-996-7554 or send an email to demo@worklio.com to see the software in action.

Worklio – Complex Payroll Made Simple™

Download the 2019 Worklio Brochure and Experience the Difference

Get a copy of the 2019 Worklio Brochure to learn how Worklio, the powerful PEO Payroll software and HRO platform, can give you the advanced technology that will boost your business. Experience the difference Worklio can make for your PEO/ASO and Staffing Firm.

Download the 2019 Worklio Brochure.

Worklio is a state-of-the-art Payroll software and Human Resources Information System that bolsters all aspects of daily business for PEOs, ASOs and Staffing Firms, including Payroll, HR, Workers’ Compensation, Benefits and much more. The Software-as-a-Service platform is built on the latest Microsoft® .Net and MS SQL 2017 technology platform, designed and optimized for the Microsoft® Cloud, and available 24 x 7 across all devices.

To see the software in action, send an email to demo@worklio.com or call 1-844-996-7554.

Discover Worklio HR and Payroll Software In Booth #525 at Staffing World

If you will be in Las Vegas for the Staffing World conference from Oct. 15-17, make sure to find Worklio in Booth #525 near the center of the ASA Convention & Expo to learn about how its powerful HR and Payroll software can help your HRO business.

When the Tech Wednesday presentations get you thinking about how technology can help you out, come to see us for the specific solutions that are already available. Ryan and Tony will be happy to show you what the Worklio platform can do.

Worklio is a state-of-the-art Payroll software and Human Resources Information System that bolsters all aspects of daily business for staffing companies. The Software-as-a-Service platform is built on the latest Microsoft® .Net and MS SQL 2017 technology platform, designed and optimized for the Microsoft® Cloud, and available 24 x 7 across all devices.

If you cannot wait to see the software in action and you want to know right now how it can help streamline your staffing company, send an email to demo@worklio.com or call 1-844-996-7554.

Powerful Payroll Software Has Launched

With PEOs now live on the system.

Worklio™ is a new and powerful payroll software made for PEOs, ASOs and Staffing Firms that includes Payroll, HR, Workers’ Compensation, Benefits and more.

The Software-as-a-Service platform is purpose-built with the latest Microsoft® .Net and MS SQL 2017 technology, designed and optimized for the Microsoft® Cloud and available 24 x 7 across all devices. Complex functions are simplified with step-by-step instructions and customization allows for streamlining daily tasks. The design is intuitive and user-friendly to help customers handle the daily challenges of the PEO industry.

With several customers already live on the Worklio Platform, and many more signed and scheduled for implementation, Worklio is providing much-needed technological innovation for PEOs to help streamline their businesses.

To see the software in action and learn how it can help streamline your PEO business, email demo@worklio.com or call 1-844-996-7554.

Worklio Wins Software Selection Process to Partner with The Doyle Group

Groundbreaking new payroll platform allowing PEOs, ASOs and Staffing Firms to focus on customer service and growth.

BRNO, Czech Republic — After a rigorous and comprehensive search, The Doyle Group, an Ohio-based, full-service CPA firm, has decided that its future will be best served with the advanced technology of the Worklio™ PEO Payroll Software and Human Resources Information System.

“We know our clients love dealing directly with us and Worklio allows us to do that in a better way than we already do,” said Ryan Doyle, CPA, the owner of The Doyle Group. “Obviously cost is important to us, but also the standards of the company we chose and how intuitive their platform is, was very important to us. Worklio proved to us that not only is it a robust payroll software, but its ability to integrate excellent HR offerings was intelligent and attractive.”

Worklio, which was selected over nine other competitors for The Doyle Group’s business, is a state-of-the-art Payroll and HRIS solution that bolsters all aspects of daily business for Professional Employer Organizations, Administrative Services Organizations and Staffing Firms, including Payroll, HR, Workers’ Compensation, Benefits and much more. The Software-as-a-Service platform is built on the latest Microsoft® .Net and MS SQL 2017 technology platform, optimized for the Microsoft® Cloud, and available 24 x 7 across all devices.

The Doyle Group is a mid-sized ASO with over 5,000 Work Site Employees in 150 client companies across five states. It strives to solve all its client’s issues in the accounting spectrum, including tax prep, planning, bookkeeping, and payroll services.

“We are delighted to welcome The Doyle Group to the Worklio team. There is a lot of competition for payroll/HRIS solutions and we are thrilled that The Doyle Group selected our solution over nine other competitive offerings,” said Ian Halliday, COO of Worklio.

Learn how the software can streamline your business: email demo@worklio.com or call 1-844-996-7554.

About Worklio™

Worklio is a powerful new payroll software purpose-built for PEOs, ASOs and Staffing Firms. The configurable platform includes Payroll, HR, Workers’ Compensation, Benefits and more. Worklio provides an intuitive and user-friendly Software-as-a-Service platform to help customers handle the daily challenges of the PEO industry. For more information, go to www.worklio.com.

Visit Worklio in Booth No. 415 at the NAPEO Annual Conference on Sept. 5-7

Here is your chance to learn about the future of the PEO Industry: Worklio™, the next generation of Payroll & HRIS Software, will be located in Booth No. 415 at the NAPEO Annual Conference and Marketplace in Phoenix, Ariz., on Sept. 5-7 and personal demonstrations of the software will be available.

As an added bonus, if you sign up for a demo, you will get a chance to win an Amazon Echo Show with personal-assistant Alexa.

With several customers already live on the Worklio Platform, and many more signed and scheduled for implementation, Worklio is providing much-needed technological innovation for PEOs to help streamline their businesses.

Worklio is a state-of-the-art Payroll software and Human Resources Information System that bolsters all aspects of daily business for PEOs, ASOs and Staffing Firms, including Payroll, HR, Workers’ Compensation, Benefits and much more. The Software-as-a-Service platform is built on the latest Microsoft® .Net and MS SQL 2017 technology platform, designed and optimized for the Microsoft® Cloud, and available 24 x 7 across all devices.

If you can’t wait to see the software in action and learn how it can help streamline your PEO business, email demo@worklio.com or call 1-844-996-7554.

 

About Worklio™

Worklio is a powerful new payroll software purpose-built for PEOs, ASOs and Staffing Firms. The configurable platform includes Payroll, HR, Workers’ Compensation, Benefits and more. Worklio provides an intuitive and user-friendly Software-as-a-Service platform to help customers handle the daily challenges of the PEO industry. For more information, go to www.worklio.com.

Worklio’s Halliday to Present ‘Technology – Your Strategic Weapon for the Future’

Technology is the “Strategic Weapon for the Future” and Worklio™ COO Ian Halliday will show how it can be harnessed to save money, increase productivity and prepare PEOs for the coming “new normal” of the industry when he addresses the PEO Technology Showcase in Chicago on Wednesday.

The Technology Showcase is an added bonus for attendees of the NAPEO CFO Seminar, which will be on Thursday and Friday. Both the half-day Showcase and the two-day seminar will be at the InterContinental on the Chicago Magnificent Mile. The Showcase is only open to seminar attendees and current NAPEO members.

The PEO Technology Showcase begins at 1 p.m. Six companies will have 30-minute presentations. The Worklio demonstration — “Technology – Your Strategic Weapon For The Future” — starts at 2 p.m. Halliday will touch on three aspects of how technology will change the PEO industry: internally, externally and with relevant and timely information for management.

Additional information will be available as part of the PEO Technology Showcase Roundtables & Reception from 6 to 7 p.m.

To see the Worklio software in action and learn how it can help streamline your PEO business, email demo@worklio.com or call 1-844-996-7554.

About Worklio™

Worklio is a powerful new payroll software purpose-built for PEOs, ASOs and Staffing Firms. The configurable platform includes Payroll, HR, Workers’ Compensation, Benefits and more. Worklio provides an intuitive and user-friendly Software-as-a-Service platform to help customers handle the daily challenges of the PEO industry. For more information, go to www.worklio.com.